Every business wants their employees to be productive. With the attention span of your employees at an all time low and so many distractions such as useless meetings, emails, social mhhnedia and conflicts between different departments, it can be extremely difficult to achieve higher productivity levels. To give you a better idea about how big these problems are, here are some of the statistics that can open your eyes.
According to the verified statistics, human attention span is mere 8 seconds. According to Conflict Management Techniques from PMBOK guide, 95% of workers experience conflict with other teams. According to a Salary.com survey, useless meetings are one of the biggest reasons of time wastage at work. That is where task management software can come in handy. Here are some of the ways in which task management software can boost your team’s productivity.
1. Automate and Streamline Operations
Have you ever seen a messy desk at work? I am sure most of the readers might have experienced this. In fact, some of the readers might be involved in it. But I don’t blame them because with so many tasks, deadlines and projects on their radar at one time, messy desks are inevitable. You can easily organize, automate and streamline your tasks to achieve higher productivity with the help of task management software. Assigning, scheduling and prioritizing tasks is a matter of few clicks. The result is smoother operations and better team productivity.
2. Effective Communication
Whether it is communication with your team members or with clients, communication is a critical factor in the success of your projects. Task management tools remove communication barriers and make it easier for managers to convey their message to employees and tell them what they have to do. On the other hand, it also gives employees a platform to share their problems with higher ups. Additionally, these task management tools also allow you to conduct meetings with third party clients without revealing your sensitive data. This removes any sort of misconceptions and delays, making your teamwork like a well-oiled machine. That is when your team productivity graph starts to go up.
3. Team Collaboration
You might have heard the common adages, “Two heads are always better than one” and “United We Stand, Divided We Fall.” If yes, then did you know that these rules also apply to your team? There is nothing worse for a manager to see all his team members moving in a different direction. You can easily prevent that from happening by letting all your team members collaborate on tasks. When all team members work towards the achievement of common goals and contribute, you will complete your tasks before the deadline. Harness the power of team collaboration and achieve your business goals.
4. Everything in One Place
Are you sick and tired of using many different tools for performing different tasks? Task management systems combine all these tools in one place and let you perform many actions with few clicks from a single dashboard. Whether it is assigning tasks, executing tasks or tracking progress, users can do it all and much more from a single screen. With built in tools, all your work will be consolidated in one place. This not only makes it easy to access and retrieve your data but also saves your time and hassle. Best of all, you get all the tools you need to drive your tasks to successful completion.
5. Conduct Accountability
One of the main reasons why employees do not perform to their potential is when they do not have any fear of accountability. Task management software makes your life easy by letting your conduct accountability of your employees. This not only helps you warn underperforming employees but also reward high performing employees. Once other employee sees a transparent reward mechanism in place, each employee will try to outperform other employees. This creates healthy competition that will take your team productivity to the next level. Additionally, insights from task management software will help you identify loopholes and let you improve on them in future.
To sum it all up, task management software has all the components required to make your team more productive. Whether it is effective communication, team collaboration or streamlined management of tasks, you can achieve much more with task management software that you can never achieve manually. If you know about any other way task management software can uplift your team productivity, feel free to share it with us in the comments section below.